Mainland Study Tour

Date: March 4 to 7, 2024 (Reading Week)

Highlights: Tech companies (Shenzhen), SUSTech (Southern University of Science and Technology)(Shenzhen), Shanghai Jiao Tong University (Shanghai),  ShanghaiTech University (Shanghai)

Mainland Study Tour

Prepare yourself for an incredible journey on the Mainland Study Tour, meticulously crafted to ignite your passion for advance technology and fuel your innovative spirit. This exclusive tour is specifically designed for undergraduate students who have a strong desire to delve into groundbreaking technologies and discover new innovations.

From March 4 to 7, 2024, get ready to embark on a four-day expedition that will take you on immersive tours of renowned universities and cutting-edge companies and to gain valuable insights and knowledge along the way.

Details

Date: March 4 to 7, 2024 (Reading Week)

Highlights: Tech Companies (Shenzhen), SUSTech (Southern University of Science and Technology)(Shenzhen), Shanghai Jiao Tong University (Shanghai), ShanghaiTech University (Shanghai)

Number of participants: a maximum of 16

*When there is an oversubscription, selection will be determined by drawing lots.

Eligibility: Inno Wing Members (InnoHub, UG, TPg & RPg are all welcome)

Support to student: Innovation Academy will support each participant with a a maximum reimbursement of 70% of the following eligible items at cost:

  • designated transportations including coach and airfare (including 20kg luggage)
  • hotel accommodation (3 star twin room shared with another student)

*Estimated cost of the trip: about HK$5,000 ($1500 after reimbursement)

Tentative Itinerary
Date Time Activity
March 4, 2024 (Monday)
AM
PM
March 5, 2024 (Tuesday)
AM
PM
Flight to Shanghai
March 6, 2024 (Wednesday)
PM
March 7, 2024 (Thursday)
AM
PM

(Subject to change)

*Person-in-charge must be informed if participants cannot show up at the any of the scheduled gather time of the study tour.

*The person-in-charge reserves the right to modify the itinerary of the study tour based on the actual situation and time availability.

Application
Application requirement: [Deadline: January 25 (23:59) (Thursday)]
  • Complete the registration form by clicking the “Register Now” button above, or access the link: https://forms.gle/sQj9cQ4jGX3MZd9d8
  • When there is an oversubscription, selection will be determined by drawing lots.
Announcement of lot drawing results:
  • Selected participants will be notified via email. Please kindly respond to the email and settle full payment on or before the before the designated deadline.
Notes to participants:
  • Participants are required to travel and stay with the team throughout the study tour, unless otherwise advised by tour leaders. No separate inbound and / or outbound travel arrangements will be entertained.
  • Participants are responsible for their own visa and travel document application or renewal, as well as any personal expenses incurred during the Mainland study tour.
  • Participants are responsible for verifying whether they require a visa or Mainland Travel Permit for their travel and ensure a successful application before departure. Kindly note that the processing time for any visa applications to Mainland requires at least 14 days. Innovation Academy is not accountable for any losses incurred as a result of travel document-related issues leading to the inability to travel. Participants are advised to refer to the following webpage for detailed information regarding visa requirements for China: https://www.visaforchina.cn/HKG2_EN/
Pre-trip briefing

All participants are required to attend the pre-trip briefing. It covers the details of the tour; reimbursement procedures and some key reminders.

Payment Arrangement
  • Participants must settle full payments of airfare and hotel accommodation directly to the travel agency on or before the designated date. Reimbursement will be made upon full attendance of all scheduled activities and submission of quality post-trip report.
  • Please note that no refund will be provided once the payment has been made. Innovation Academy does not handle any payment transactions in this regard.
Reimbursement Procedures
Participants will be able to reimburse up to a maximum 70% of total cost of eligible items at cost.
  1. Participants submit reimbursement claim form together with all the necessary documents, including the boarding passes, to Innovation Academy.
  2. Administration staff of Innovation Academy will process the application after receiving all the documents.
  3. Finance and Enterprises Office of HKU will reimburse the eligible amount to participants according to their bank account information provided in the Student Information System (SIS) in HKU portal. The whole process may take up to three months.
Insurance
Travel insurance provided by HKU:
  • Participants should note that the University only provides standard travel insurance coverage for overseas trips or study abroad programmes approved/arranged by the University. Before leaving Hong Kong, students are strongly advised to arrange their own travel insurance to better suit their needs, especially if they are planning to travel beyond the official programme period for personal leisure purpose. If students require additional or special insurance coverage, they will need to make their own personal arrangements at their own expense. The travel insurance coverage arranged by the University could not be extended to cover personal needs or leisure travelling arrangements. Participants should refer to Cedars webpage  (Click to learn more) for more details.
  • Participants are advised to read through Travel Insurance Arrangement for Students (Click to learn more) and other related documents, such as 24/7 Global Travel Emergency Assistance Programme and the FAQ.
Post-trip Activities
Participants are required to fulfill the following post-trip activities:
  • Present in a sharing session, if any, for Inno Wing members and other Engineering students at HKU on March 13, 2024 (Wednesday).
  • Upon the completion of the study tour, participants are required to submit a reflection report with not less than 500 words, together with a minimum of 3 good photos by March 22, 2024 (Friday).
Important Timeline
Participants are required to fulfill all the following activities for reimbursement.
  • In case of unavailability to attend any of the following activities, it is necessary to obtain prior approval from Innovation Academy. Participants are required to submit a formal application to Innovation Academy, along with a valid explanation and supporting evidence, at least 48 hours before the start of the activity.
Date Activity
January 25, 2024 (Monday)
Deadline for Application
January 26, 2024 (Friday)
Result Announcement
January 29, 2024 (Monday)
Confirmation of Participation
By January 31, 2024 (Wednesday)
Full Payment Settlement
February 5 to 8, 2024
Visa/Mainland Travel Permit Application (Only if necessary)
February 28, 2024 (Wednesday)
Pre-trip Briefing
March 4 to 7, 2024
Study Tour (Completion of all scheduled activities)
March 13, 2024 (Wednesday)
Post-trip sharing and presentation
By March 22, 2024 (Friday)
Submission of Reflection Report
By March 22, 2024 (Friday)
Submission of Reimbursement Application